• Visiting the bank for payment, Ministry of Foreign Affairs for submissions and embassies for visa
• Filing of documents (vouchers, contracts, payment-related, project reports, etc.)
• Classifying and coding material and maintain office files
• Searching office files for information
• Sort and deliver mail
• Reorganize information into a user-friendly format for various purposes
• Draft documents and routine correspondence/forms (telephone records)
• Make hotel reservations
• Purchase supplies, equipment in line with office procedures – obtaining quotations from suppliers, preparing purchase requests.
• Place orders for supplies, stationary, ID/business cards and other services
• Maintain inventory record of equipment, supplies and other expendable items (stationary, ink toner, office key, security/emergency related supplies, etc.)
• Updating various staff lists
• Manage and maintain office equipment (mobile phone, printer/copier, panaguide, etc.)
• Disposal of office supplies/equipment 
• Expenditure calculation
• Provide logistical support at office events, workshops, etc.
• Attendance recording
• Receiving/attending to guests
• Contacting suppliers for information
• Office storage management
• Research topics/information on the internet

[ICT-specific tasks]

• Manage and maintain ICT equipment (Computer OS set up, registering, reimaging and updating desktops)
• Setting up ICT equipment for meetings (WebEx, Video Conference, Skype for Business)
• Monitoring the basic performance of the workstations 
• Raise queries via email for technical support to troubleshoot problems and liaise between the user and the ICT Focal Point
• Any other support as requested

• Basic competency in using Microsoft Word, Excel, PowerPoint, Outlook and internet browsers
• Interest in refugee/humanitarian work and related advocacy and fundraising 
• Interest in office management, administrative functions
• Willingness to engage in a wide range of tasks from menial routine jobs to document preparation 
• Good communication skills
• Attention to detail with a service-oriented mindset
• Experience in office tasks an asset
• Experience working in a team an asset
• Knowledge on ICT networks and familiarity with ICT help-desk service an asset

UNHCRのインターンに関する規定に則った、食費及び交通費を負担する日当を支給

下記サイトを通じてご応募ください。

(https://unhcr.wd3.myworkdayjobs.com/en-US/External/details/Intern---Administration-Unit_JR2441773-1)