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https://weforum.wd3.myworkdayjobs.com/Forum_Careers/job/Tokyo/Executive-Assistant-and-Operation-Specialist_R3226

The position is based in the World Economic Forum Japan office in Tokyo.

The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Similarly, the Forum in Japan integrates the foremost government, business, civil society and academic leaders from Japan into World Economic Forum activities and communities.

The World Economic Forum Japan develops and accelerates the Forum’s impact in Japan through community development, relationship management, knowledge networks, regional business council activities and special projects. 

Why are we hiring?

The Executive Assistant will be instrumental in supporting the Chief Representative Officer of the Japan office and the rest of the Japan team on administrative and operational duties as well as communicate and collaborate across multiple internal departments of the Forum.

Responsibilities

• Provide administrative support to the chief representative officer, including scheduling meetings, conference calls and appointments, managing calendar and travel plans, crafting correspondence, preparing documents and presentations, taking minutes.
• Receive guests, staff and deliveries and redirect to the appropriate staff and/or areas while observing security protocols and general office regulations.
• Organize logistics and event operations in relations to team meetings, events, sessions and roundtables, involving internal or external stakeholders.
• Answer and route telephone calls and messages and provide basic information to callers. 
• Manage incoming mail, filing systems (paper and online data), coordinating and ordering equipment and office supplies when necessary.
• Collaborate with colleagues across the Forum and leverage their capabilities to support the administrative needs of the Japan office.

Why work at the Forum:

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!

Requirements

• University degree in business, marketing, communications, or related fields.
• 5+ years of professional experience, preferably in a support or coordination function in the private sector; experience in international and global organizations is a plus.
• Proven experience providing organizational support for cross-functional teams who enjoy working in a diversified collaborative environment.
• High attention to detail and accuracy; ability to deliver and track progress against deadlines and demonstrate professionalism by responding effectively and appropriately to high-level demands under pressure.
• Strong interpersonal skills and service orientation towards internal and external parties; ability to collaborate with other team members and with other teams in the delivery of highly connected tasks.
• Proven experience in problem-solving under deadlines and unforeseen events, managing conflicting priorities under stress, and demonstrating flexibility in the face of change.
• Fluency in Japanese (native level) and advanced/fluent English proficiency, with demonstrated experience in high-quality communications in both languages.
• Strong IT skills, with good knowledge of Microsoft Office; knowledge of the Salesforce platform is a plus.

詳細は面接時にご確認ください。

World Economic Forumサイトからご応募ください。（英語）

https://weforum.wd3.myworkdayjobs.com/Forum_Careers/job/Tokyo/Executive-Assistant-and-Operation-Specialist_R3226

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