Duties and Responsibilities
•Visiting the bank for payment, Ministry of Foreign Affairs for submissions and embassiesfor visa
•Filing of documents (vouchers, contracts, payment-related, project reports, etc.)
•Classifying and coding material and maintain office files
•Searching office files for information
•Sort and deliver mail
•Reorganize information into a user-friendly format for various purposes
•Draft documents and routine correspondence/forms (telephone records)
•Make hotel reservations

•Purchase supplies, equipment in line with office procedures – obtaining quotations fromsuppliers, preparing purchase requests.
•Place orders for supplies, stationary, ID/business cards and other services
•Maintain inventory record of equipment, supplies and other expendable items (stationary,ink toner, office key, security/emergency related supplies, etc.)
•Updating various staff lists
•Manage and maintain office equipment (mobile phone, printer/copier, panaguide, etc.)
•Disposal of office supplies/equipment
•Expenditure calculation
•Provide logistical support at office events, workshops, etc.
•Attendance recording
•Receiving/attending to guests
•Contacting suppliers for information
•Office storage management
•Research topics/information on the internet
[ICT-specific tasks]
•Manage and maintain ICT equipment (Computer OS set up, registering, reimaging andupdating desktops)
•Setting up ICT equipment for meetings (WebEx, Video Conference, Skype for Business)
•Monitoring the basic performance of the workstations
•Raise queries via email for technical support to troubleshoot problems and liaise betweenthe user and the ICT Focal Point
•Any other support as requested

•Recent university graduate (within 2 years) or current student in graduate/undergraduateprogramme and completed at least 2 years of undergrad in relevant field
•Working fluency in English and Japanese
•Basic competency in using Microsoft Word, Excel, PowerPoint, Outlook and internetbrowsers
•Interest in refugee/humanitarian work and related advocacy and fundraising
•Interest in office management, administrative functions
•Willingness to engage in a wide range of tasks from menial routine jobs to documentpreparation
•Good communication skills
•Attention to detail with a service-oriented mindset
•Experience in office tasks an asset
•Experience working in a team an asset
•Knowledge on ICT networks and familiarity with ICT help-desk service an asset

UNHCRのインターンに関する規定に則った、食費及び交通費を負担する日当を支給。

下記サイトを通じてご応募ください。

https://unhcr.wd3.myworkdayjobs.com/en-US/External/details/Intern---Administration-Unit_JR2448765