Purpose of the position
MSF Japan’s Field Human Resources (FHR) Department is responsible for managing the outreach, recruitment, placement, capacity building, career development, and psychosocial support for internationally mobile staff to meet the operational needs of MSF internationally. FHR Department closely works with Communications, Fundraising, Advocacy, and Support Services Departments and Tokyo Cell.

Objective
The overall objective is to guide and support internationally mobile staff through all administrational steps before departing with MSF and after returning from MSF missions.

Main responsibilities
1. HR Officer
・Collect all relevant documents for employment process
・Issue employment and secondment contracts
・Amend contracts in line with changes in employee roles, compensation, or working conditions
2. Departure Officer
・Manage all administrative matters related to the arrival/departure/training of internationally mobile staff in terms of:
　　o Collect all relevant documents for the assignment process
　　o Organize all visa & work permit related issues for internationally mobile staff
　　o Plan and organize briefings and debriefings
　　o Plan and organize medical checks & vaccinations before departure and after return
3. Others
・Ensure regular update of the personnel database and filing of all relevant documents
・Data Protection: as a data processor, ensures that all requirements of compliance related to data protection & privacy of information are implemented and upheld
・Work with the FHR team to identify and implement improvements to the administration system

etc.

職務内容、スキルおよび経験についての詳細は Job Description を参照してください。

• Commitment to the principles, values and goals of MSF
• Training in HR Administration or relevant course degree with minimum 2 years relevant HR work experience 
• Previous experience with MSF or other humanitarian NGOs is desirable
• High level of integrity and experience dealing with confidential and sensitive matters 
• Native level of Japanese and good command of English 
• Well organized with ability to work under pressure and manage a number of different tasks to tight timelines
• Excellent judgment and skilled in diplomacy
• Ability to work independently as well as in a team
• Effective computer skills (word, excel, internet, Microsoft Teams and database)
• Well-developed sense of humor
• Availability to work outside normal office hours, on occasions

・Salary is determined based on job grade.
・Flexible working hours with a standard working day of 8 hours
・Full social insurance
・Commuting allowance, and child allowance (in accordance with the organization's regulations)
・Two full days off per week. In addition to annual paid vacations (24 days/year), year-end and New Year vacations and congratulation or condolence leave are available.
・Salary includes 20 hours of fixed overtime pay.

・Probation period: 6 months
・Others： No smoking indoors in principle (smoking rooms are available)

・ 給与は職位体系グレードに基づいて決定
・ 1日の標準労働時間を8時間とするフレックスタイム制
・ 社会保険完備
・ 通勤手当、子ども手当支給（当団体規定による）
・ 完全週休2日制。24日/年の年次有給休暇の他に、年末年始・慶弔休暇あり
・ 給与には20時間分の固定残業代含む

・ 試用期間：６か月
・ その他　：屋内原則禁煙（喫煙室あり）

Submit CV (in English),  Motivation Letter (in English), 日本語の履歴書(できれば顔写真つき), 職務経歴書, 志望動機書 to the email address:  

hqhr-recruitment@tokyo.msf.org

・ Please identify the position you are applying for when you send us the email.
・ Only short-listed applicants will be contacted.
・ We will close the position as soon as the best candidate is selected.

CV(英文）、Motivation Letter(英文)、日本語の履歴書（できれば顔写真つき)、職務経歴書、志望動機書を以下Eメール宛ご送付ください。

 hqhr-recruitment@tokyo.msf.org

・ Eメールの件名欄に職種名を明記してください。
・ ご応募の際、この人材募集をご覧になった求人媒体名をお書き添え願います。
・ 書類選考を通過した候補者の方のみにご連絡差し上げます。
・ 採用が決まり次第、募集を終了させていただきます。