General Objectives of the Contract:

The incumbent will support the smooth conduct of the HO’s programmes.

Responsibilities:

• Prepare and develop training materials, including online content
• Provide support in monitoring and maintaining the relevant learning platforms 
• Coordinate with partners, resource persons, participants, vendors, coaches, and other stakeholders
• Provide administrative and operational support for the assigned programme
• Provide support to ensure the smooth conduct of workshops, online asynchronous learning, and webinars for the assigned programme
• Conduct training evaluations
• Support needs assessment activities
• Prepare reporting materials
• Support outreach activities for the assigned programme, including planning and running online/social-media/print communication initiatives, in close coordination with the communications team
• Develop partnerships and pursue relevant resource mobilization opportunities

Measurable Outputs/Deliverables/Schedule of Deliverables: 

• Online and in-person learning sessions for the assigned programme prepared and smoothly run
• Online and in-person sessions facilitated as required
• Platform and channels for participants’ engagement maintained
• Training evaluation data compiled and data analysis reports prepared
• Project completion reports for the assigned programme prepared
• Proposals developed
• Effective and timely communications within the programme team and with HO’s colleagues
• Timely logistical support to the programme team provided

Performance Indicators for Evaluation of Results:

• Timely delivery and quality deliverables
• Positive feedback from key stakeholders including partners, resource persons and participants
• Good communication and teamwork with colleagues in the HO and the headquarters, as well as stakeholders

Reporting Structure:

The incumbent will report to the Head, Hiroshima Office, Division for Prosperity.

COMPETENCIES

• Professionalism – Demonstrated knowledge of communications and ability to guide colleagues. Proactive attitude towards troubleshooting. Shows pride in work and achievements; demonstrates professional competence, reliability, and efficiency in meeting deadlines and delivering quality results. Remains calm and solution-oriented under pressure. Takes responsibility for integrating gender perspectives, accessibility considerations, and inclusive learning approaches in all work.
• Planning and Organizing – Ability to plan, prioritize, and manage multiple tasks effectively to meet agreed timelines and deliverables under minimal supervision.
• Communications – Strong written and oral communication skills in English and in Japanese, with the ability to draft, edit, and present clear content of the operational process, technical guidance, and internal documentation. Listens to others, communicates proactively, shares information openly, and contributes constructively to team collaboration and shared accountability.
• Technology Awareness – Proficiency in standard functions of computer applications and a strong willingness to explore the IT skills for efficient work.
• Teamwork – Strong interpersonal skills and ability to work effectively in a multicultural, multi-ethnic, and remote team environment. Demonstrates respect for diversity, collaborates effectively with colleagues and subject matter experts, and contributes positively to team objectives.

Experience: 

At least 2 years of relevant experience.

REMARKS:

General conditions of contracts for the service of individual contractors apply. Incumbents are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local laws. UNITAR does not reimburse for any taxes, duty, or other contribution payable by the Contractors on payments made under the contract.

The Institute does not provide or arrange life or health insurance coverage for Contractors, and Contractors are not eligible to participate in the life and health insurance schemes provided by the UN for its staff members.

This is a locally recruited post and no relocation allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor is he/she a “staff member” as defined in the United Nations Staff Rules and Regulations.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).

How to apply

Please submit your application along with a motive letter as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Due to the high number of expected applications, only shortlisted candidates will be contacted.

NO FEE

UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.