UNIDO (United Nations Industrial Development Organization) is a specialized agency of the United Nations with a unique mandate to promote, dynamize and accelerate industrial development. UNIDO is headquartered in Vienna, Austria, has regional and country offices and specialized Investment and Technology Promotion Offices (ITPOs) around the world, through which various services are provided.

The UNIDO Investment and Technology Promotion Office in Tokyo (UNIDO ITPO Tokyo) is mandated to help developing countries in their efforts to achieve inclusive and sustainable industrial development by promoting foreign direct investment and technology transfer from Japan through a variety of activities, such as investment and technology promotion (delegate programme), seminars and events, technology transfer, capacity building, and activities overseas.

For more details, please visit the website of UNIDO ITPO Tokyo: itpo-tokyo.unido.org

Under the supervision of the project manager, officers or staff working for the Industrial Cooperation Programme in the Global South through Technology Transfer from Japan (which is called “GS project”), the Programme/Team Assistant is expected to perform the following tasks:

1. Assistance to the project manager, officers and staff to conduct project planning and implementation including coordination with suppliers and UNIDO colleagues to ensure necessary arrangement related demonstrations and procurement planning.

2. Assitance to the project manager, officers and staff to conduct promotional activities including promotional events and media and public relations tasks such as article writing.

3. General project administrative support using SAP and other business tools to support procurement and travel requests, and perform general administrative tasks such as arrangements for meeting and events, reservations, and visa applications.

4. Performming any other related duties as assigned.

• Experience of using Microsoft Office (Outlook, Word, Excel, PowerPoint) and internet search engines is required.
• Usage of enterprise production systems (i.e. SAP) is an asset.
• Experience with office procedures and practices in a multicultural environment is desirable.
• Negotiation skills (in English and Japanese) are desirable.

Salary level will be determined according to qualification and UNIDO HQs evaluation (estimated range: JPY 300,000-400,000/month)

(1) Please register your candidacy by creating your profile at UNIDO HQs website: careers.unido.org (* please click the top-right "Sign-In/My Profile").

(2) Please prepare cover letters in English and Japanese and also your CV in Japanese.

(3) Please send the PDF of your registered profile (as explained above in (1)) and other prepared materials (indicated in (2) above) by email addressed to itpo.tokyo.globalsouth@unido.org.

(4) After screening and selection, an interview will be organized in-person or online (only short-listed candidates will be contacted for interview).

(5) Contract arrangements will be made by UNIDO HQs HR office in Vienna.

(6) Start the assignment at UNIDO ITPO Tokyo office, expected to start from August 2026.

Deadline for application: Tuesday, 30 June 2026

- Please be informed that CV documents will not be returned.

- After the screening, only short-listed candidates will be contacted.