UNIDO (United Nations Industrial Development Organization) is a specialized agency of the United Nations with a unique mandate to promote, dynamize and accelerate industrial development. UNIDO is headquartered in Vienna, Austria, has regional and country offices and specialized Investment and Technology Promotion Offices (ITPOs) around the world, through which various services are provided.

The UNIDO Investment and Technology Promotion Office in Tokyo (UNIDO ITPO Tokyo) is mandated to help developing countries in their efforts to achieve inclusive and sustainable industrial development by promoting foreign direct investment and technology transfer from Japan through a variety of activities, such as investment and technology promotion (delegate programme), seminars and events, technology transfer, capacity building, and activities overseas.

For more details, please visit the website of UNIDO ITPO Tokyo: itpo-tokyo.unido.org

Under the direct supervision of UNIDO ITPO Tokyo Head and officers, the Programme Assistant will perform the following tasks:

1. Project management and procurement support

• Coordinate with suppliers and ITPO Tokyo to ensure necessary training(s) and related procurement planning.
• Support the drafting of Terms of Reference and technical specifications.
• Coordinate logistical support in Japan and recipient countries, if necessary.
• Assist in the procurement of learning systems and pedagogical services.

2. Communication and project external relations support

• Support the ITPO Tokyo officers in preparing documents and presentations by extracting and summarizing statistics.
• Undertake computer based research, compile background information to assist with project stakeholder communication and reporting as well as project identification and formulation.

3. Assistance in the technology promotion activity through STePP management

• Support day-to-day management of ITPO Tokyo's technology promotion platform called “Sustainable Technology Promotion Platform (STePP)” as one of team members through communication with Japanese companies who are interested in registering their technologies as well as who have already registered their technologies in STePP.
• Facilitate registration and promotion activities by working with STePP specialized team to maintain technological information on the website as well as organize events featuring STePP-registered technologies.

4. Support to ITPO Tokyo events and activities

• Provide logistical and administrative support for ITPO Tokyo activities, including national and international forums, incoming missions, and capacity-building programmes.
• Contribute to the successful delivery and coordination of events and special initiatives as required.

5. General project administrative support

• Using SAP and other business tools, support actions related to preparation of training and study tours, travel authorizations requests and claims and deal with related inquiries.
• Perform general administrative tasks such as arrangements for meetings and other events, reservations, visa applications, etc.
• Maintain files (both paper and electronic) and databases related to work.
• Perform any other related duties as assigned.

- Usage of enterprise production systems (i.e. SAP) is an asset.

- General office and project management experience is desirable.

- Experience working for an international organization or with an international department of a company is a plus.

- Negotiation skills (in English and Japanese) are desirable.

Salary level will be determined according to qualifications and UNIDO HQs evaluation (estimated range: JPY 300,000-400,000/month)

(1) Please register your candidacy by creating your profile at UNIDO HQs website: careers.unido.org (* please click the top-right "Sign-In/My Profile")

(2) Please prepare cover letters in English and Japanese and also your CV in Japanese

(3) Please send the PDF of your registered profile (as explained above in (1)) and other prepared materials (indicated in (2) above) by email addressed to itpo.tokyo@unido.org.

(4) After screening and selection, an interview will be organized in-person or online (only short-listed candidates will be contacted for interview)

(5) Contract arrangements will be made by UNIDO HQs HR office in Vienna.

(6) Start the assignment at UNIDO ITPO Tokyo office, expected to start from January 2027.

Deadline: Monday, 12 October 2026

- Please be informed that CV documents will not be returned.

- After the screening, only short-listed candidates will be contacted.