Context/Background of this position
MSF Japan’s HQ Human Resources function provides the day-to-day people operations and practical HR support required for the stable running of the office. The HQHR Manager manages the operational delivery of the HQHR team under the direction of the Head of HQHR and Admin. The Head of HQHR & Admin. sets the strategic direction, determines major policy and remuneration matters, leads significant organisational change, and retains accountability for material employment decisions and matters requiring escalation to the General Director, Leadership Team or Board. The Manager ensures that agreed priorities are translated into workable processes, cases and team activity, and raises risks or capacity constraints in a timely manner.

Purpose of the position
Under the direction of the Head of HQHR and Admin., the HQHR Manager manages the reliable and consistent delivery of HQHR operations and the day-to-day work of the HQHR team. The position provides practical HR support to employees and people managers, implements agreed HR initiatives, and ensures that operational issues, risks and capacity constraints are appropriately addressed or escalated.

Objectives
The specific objectives are set and agreed upon with the supervisor during the performance and development process on a yearly basis.  Initial priorities include stabilising the division of work within HQHR, strengthening documentation and operational continuity, improving consistent support to managers and employees, and contributing to agreed HR improvement projects.

 Main Responsibilities
1. HQHR Team Management and Service Delivery

2. Employee Relations and Manager Support
3. Recruitment and Employee Lifecycle Operations
4. HR Administration, Systems and Compliance
5. HR Improvement Projects and Change Implementation
6. Management of General Affairs Roles
7. Others (upon request from Head of HQHR and Admin.)
 

For a detailed job description, skills and experience, please see the Job Description.

職務内容、スキルおよび経験についての詳細は英文 Job Description を参照してください。

Essential Skills and Experience

• Strong commitment to and interest in MSF and humanitarian aid work
• Proven broad HR experience in Japan, including practical experience in employee relations and HR operations
• Practical knowledge of Japanese labour law and HR-related regulations, including the judgement to recognise when specialist advice is required
• Experience in supervising, coordinating or developing team members
• Ability to organise competing priorities, maintain reliable documentation and communicate capacity constraints and risks in a timely manner
• Strong analytical judgement and the ability to translate agreed priorities into practical actions
• Clear written and verbal communication, active listening, assertiveness, negotiation, interpersonal and stakeholder coordination skills
• Strong coordination and project implementation skills
• Knowledge of office management and experience implementing changing to HR policies or practices
• Native level of Japanese and fluency in English is essential. 
• PC skills: Proficiency in MS Excel, Word and PowerPoint.

Desirable Skills and Experience

• Experience in an NGO, international organisation or multicultural working environment
• Experience with HR systems, payroll vendors or change implementation
• Knowledge of performance management, job grading, reward or organisational development practices
• Experience coordinating General Administration or office-management services

For a detailed job description, skills and experience, please see the Job Description.

職務内容、スキルおよび経験についての詳細は英文 Job Description を参照してください。

・Salary is determined based on job grade.
・Flexible working hours with a standard working day of 8 hours
・Full social insurance
・Commuting allowance and child allowance (in accordance with the organization's regulations)
・Two full days off per week. In addition to annual paid vacations（24 days/year), year-end and New Year vacations and congratulation or condolence leave are available.
・Salary includes 20 hours of fixed late-night work allowance

・Probation period: 6 months
・Others: No smoking indoors in principle (smoking rooms are available)

・Retirement age: 60 (with reemployment system)

・給与は職位体系グレードに基づいて決定
・1日の標準労働時間を8時間とするフレックスタイム制
・社会保険完備
・通勤手当、子ども手当支給（当団体規定による）
・完全週休2日制。24日/年の年次有給休暇の他に、年末年始・慶弔休暇あり
・給与には20時間分の深夜勤務手当を含む
・試用期間：6か月
・その他　：屋内原則禁煙（喫煙室あり）

・定年60歳（再雇用制度あり）

Please send all these documents below to the email address ( hqhr-recruitment@tokyo.msf.org)

1. CV, with your photo if possible (in English)
2. Motivation Letter (in English)
3. 履歴書（和文）- CV in Japanese 
4. 職務経歴書（和文）- Professional Experience in Japanese 
5. 志望動機書  (和文) – Motivation Letter in Japanese 
    

以下の書類一式を、メールアドレス（hqhr-recruitment@tokyo.msf.org）宛にお送りください。

1. CV, with your photo if possible (in English)
2. Motivation Letter (in English)
3. 履歴書（和文）
4. 職務経歴書（和文）
5. 志望動機書（和文）

・Please identify the position you apply for when you send us the email.
・Only short-listed applicants will be contacted.
・The selection process will start in order of application.
・We will close the position as soon as we find the best candidate.

・Eメールの件名欄に職種名を明記してください。
・ご応募の際、この人材募集をご覧になった求人媒体名をお書き添え願います。
・書類選考を通過した候補者の方のみにご連絡差し上げます。
・ご応募順で書類選考を開始いたします。
・採用が決まり次第、募集を終了させていただきます。