Through postgraduate education UNU-IAS develops international leaders with the interdisciplinary understanding and technical skills needed to advance creative solutions to problems of sustainability. The institute offers master’s and doctoral degree programmes, and innovative short courses, in close collaboration with leading universities in Japan and other countries.
Responsibilities
The Project Assistant provides administrative support for the implementation of the SDG-Universities Platform (SDG-UP) in close communication with other UNU-IAS personnel. Under the overall supervision of UNU-IAS Director and Academic Director for Postgraduate Degrees and Training (PDT) Programme and direct supervision of Administrative Director for PDT Programme, the Programme Assistant will undertake the following tasks:
• serve as the focal point for various administrative matters related to the project, including meeting and travel arrangements, contracts, procurements, and related payments;
• assist in related meetings in coordination with the team members;
• assist in providing logistical support to the organisation and follow-up of conferences, meetings, and other events
• assist in the day-to-day management and operation of programmatic activities such as programme outreach, writing, editing, translation and other tasks;
• maintain supporting documents and the filing system for the project;
• prepare various reports and documents, as required; and
• perform any other duties as may be assigned or required by the UNU-IAS Director.

Bachelor’s Degree in Education, Business Administration, public administration, or equivalent field of study

• Knowledge and working experience with the organisation of conferences, including logistical and financial arrangements is preferable; work experience in international organisations or promoting major international initiatives is an asset
• Proficiency in MS Office Applications (MS Word, Excel, PowerPoint and Outlook)
• Excellent communication skills with proficiency in both oral and written English and Japanese
• Ability to establish priorities, work within tight deadlines and handle multiple concurrent activities
• Good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organization.
UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

This is a full-time employment on a Personnel Service Agreement (PSA) with UNU-IAS. Initial appointment will be for one (1) year with the possibility of renewal subject to satisfactory work performance and availability of funding, with the combined duration of appointments not exceeding six (6) years.

This is a locally recruited post; no relocation expenses or allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations. UNU does not sponsor a working visa for this position.

Interested applicants should submit their application and all required documents listed below online through Impactpool:
• A cover letter setting out how the qualifications and experience match the requirements of the position (in English)
• A curriculum vitae and completed and signed UNU Personal History (P.11) form (both in English). Please avoid using similar forms provided by other United Nations organizations
• A brief CV in Japanese
• An indication of the reference number of the vacancy announcement (2021/UNU/IAS/PSA/PDT/PA/37)

For details, please visit the following site:

https://unu.edu/about/hr/administrative/project-assistant-2.html#overview