1. External Relations & Humanitarian Diplomacy

• Maintains and develops relationships with stakeholders in Japan, including ministries, JSDF, the Diet, local authorities, JICA, academia, think tanks, and civil society. 
• Represents the organization in meetings, conferences, seminars, and high-level events. 
• Prepares and delivers presentations to external audiences on humanitarian and IHL-related issues. 
• Leads and coordinates events, visits by senior representatives, and outreach activities linked to humanitarian diplomacy objectives. 
• Provides strategic advice based on analysis of political, security, and humanitarian developments in Japan and implications for organizational priorities. 
• Contributes to humanitarian diplomacy strategies and external engagement across internal and regional teams. 

2. Strategic Analysis, Planning & Programme Management

• Monitors and analyzes political, security, humanitarian, and diplomatic developments in Japan. 
• Identifies trends, risks, and opportunities for engagement and influence. 
• Contributes to prevention and humanitarian diplomacy objectives, including context analysis, strategy development, and action planning. 
• Participates in planning and reporting processes. 
• Supports contingency planning, preparedness, and decision-making. 
• Ensures alignment of activities with strategic objectives. 

3. Resource Mobilization & Partnerships

• Supports resource mobilization strategies with Geneva and regional offices. 
• Maintains relationships with MOFA, JICA, and relevant institutions. 
• Monitors Japan’s humanitarian funding mechanisms, policy priorities, and budget processes. 
• Identifies new funding opportunities and partnerships. 
• Coordinates donor communications and funding requests. 
• Contributes to reporting and donor visibility. 

4. Internal Coordination, Financial Management & Support Functions

• Coordinates with Head of Delegation and internal teams for coherent implementation of activities. 
• Participates in strategic discussions, planning, and decision-making. 
• Manages assigned budget lines and monitors expenditures in line with programme objectives. 
• Approves and tracks expenditures for assigned activities. 
• Provides interpretation and translation support. 
• Supervises interns and supports onboarding and training. 
• Briefs visiting staff and contributes to internal learning activities.

Please refer to the job posting for further details.

• University degree in a relevant subject (e.g. international relations, social and/or political sciences).
• Doctorate/Master's degree or specialization in a related subject/policy issue a must.

• Typically 10-12 years of overall professional experience.
• At least 8 years of experience in humanitarian action or political affairs.
• People management experience is considered an asset.
• Prior ICRC field experience and/or experience working with a ministry or similar institution is highly desirable. Field experience in a humanitarian setting is a strong asset.
• Proven ability to build networks and influence stakeholders.
• Strategic understanding of national, regional, and global dynamics, and their interaction with humanitarian affairs.
• Strong knowledge of multilateral organizations, forums, agencies, and platforms.

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