The position is in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being advertised for the position of Administrative Officer in Gaziantep, Türkiye. The incumbent will report to the Head of Office, OCHA Gaziantep.

Within delegated authority, the Administrative Officer will be responsible for the following duties: 

I. BUDGET AND FINANCE

• Prepare and revise cost plans in line with work plans and financial rules and regulations and ensure that costs are reasonably estimated. Prepare quarterly requests for funds (financial authorizations) and monitor obligations and expenditures against financial authorizations in line with approved cost plans. Develop, implement, and maintain internal controls to monitor and ensure that financial resources are utilized to implement activities in accordance with work plans and cost plans.

• Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources. Coordinate the production of financial reports for headquarters and donors.

• Review and confirm that proposed obligations or disbursement for goods and services under third-party agreements are reasonable and in conformity with UN Financial Rules and Regulations.

II. GENERAL ADMINISTRATION

• In collaboration with the local UNDP office, coordinate actions related to recruitment and administration of national staff. Provide guidance on requirements of performance appraisal system and maintain a system to track compliance.

• Maintain confidential personnel files, ensuring that information is complete and updated. Ensure that separating staff finalize in-country formalities prior to their departure. Ensure that staff time and attendance is properly recorded, verified, and submitted in a timely manner to UNDP for national staff and to the Administrative Services Branch, for international staff.

• Support procurement of goods through UNDP or Headquarters and ensure that appropriate procedures are duly followed. Verify receipt of goods and services, ensuring specification, condition and quantities of goods are correct and paperwork is complete and properly filed.

業務の詳細並びに応募方法については、以下のURLをご覧ください。 https://careers.un.org/jobSearchDescription/223361?language=en

採用された職員の職務経験等に基づき、国連事務局の規定等に従い決定されます。

業務の詳細及び応募方法については、以下のURLをご覧ください。https://careers.un.org/jobSearchDescription/223361?language=en

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